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Booking Help

Booking Materials in the Collection

A LOGON is Required Before Booking

Each member library may book materials for a patron for the default loan period directly from the results of a search, and may also display all future bookings for a patron whether the bookings were made from the WWW or by other means. To keep these transactions both private and secure, the person who performs these functions must first LOGON and provide a valid USER PIN before being allowed to complete the transaction. If these functions are attempted without a valid LOGON, a warning to that effect will be issued, followed by an opportunity to LOGON and continue the transaction. A LOGON is valid for five minutes from the time of LOGON or from the time of the most recent booking of display transaction.

Identifying the Borrowing Agency

After the initial use of a browser to LOGON and make a booking, the LOGON screen will appear with the Agency Name and Agency ID already filled in. In this situation, only the remaining boxes must be filled in before submitting the screen to LOGON. If the Agency Name and Agency ID boxes are empty, you must enter the Agency ID as a part of the LOGON. When you supply the Agency ID, the corresponding Agency Name will be returned in the Agency Name box as a part of the LOGON confirmation. Note: this does not occur immediately, it occurs only after the entire form is submitted.

Identifying the Patron

The remaining two boxes on the LOGON form identify the person borrowing the material by last name and then validate this entry through a unique personal identification number or PIN. The purpose of the PIN is to verify that the person filling in the form is really the person whose name is entered. The PIN thus serves as a sort of password which validates the person to use the system. Both the last name and the PIN must be entered.

Librarian Booking on Behalf of a Patron

If a librarian makes bookings on behalf of a patron of the library, the patron name is used in the LOGON, but the librarian's USER PIN is used to validate the LOGON. When the librarian desires to make a transaction for a different patron, a new LOGON on behalf of the new patron is required. Note that the previous patron will be LOGGED OFF automatically in this case. If a public access web browser is used for booking, it is recommended for security reasons that an explicit LOGOFF be done when the browser is no longer in use. However, failing to LOGOFF is not really a problem, since the LOGON will automatically expire after five minutes of inactivity.

Selecting a Title to be Booked

Once a search has displayed a list of materials, it is possible to move immediately to the BOOKING REQUEST SCREEN by clicking on the search result number in [ ]'s at the left of the row displaying the desired title. If details of the title are required before making a booking, the title itself may be clicked to view a full catalog entry. At the bottom of this entry is a link which may be clicked to BOOK THIS MATERIAL.

Selecting a USE DATE for the Booking

On the BOOKING REQUEST SCREEN which is then displayed, all information except the USE DATE will already be entered. To request a booking, replace the date entry instructions in the USE DATE field with the date when the patron desires to use the material. The booking system knows when truck deliveries are made to the library and how long patrons of the library normally keep a material. The date of arrival at the library and the date the material will be picked up by the truck for return from the library will be automatically computed by the system based on the USE DATE supplied.

Exploring Alternate USE DATES

In the case that the desired USE DATE cannot be honored or when the date of actual use is flexible, it is often helpful to view all the possible USE DATES in an entire month. This is possible from the BOOKING REQUEST SCREEN through the Availability Calendar button. To use this option, place any date in the month in question in the USE DATE field and click the Availability Calendar button.

A display of the month requested shows available USE DATEs in BLUE, unavailable USE DATEs in GRAY, and impossible USE DATES (dates that are too far in the future or too close to allow for shipping) in RED. You may click on any BLUE USE DATE to make a booking for that date - no further entry is required. You may also click on Previous Month or Next Month to view the selected month in a similar display.

Viewing Bookings for the Current Patron

The status of future bookings for the patron currently LOGGED ON may be viewed and optionally printed using the print command of the web browser. Press the View Bookings button on the left side of the screen to perform the search and display the results. A booking will appear in this listing immediately after it is made. If the display is requested within a day of the time that a booking was made, the booking will be flagged with a small NEW icon signifying that it is a newly made booking. Bookings are listed in order by delivery date, with those bookings due to arrive soonest at the beginning of the list.

Catalog Updated 09/30/09
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